Establish the record
Confirm each permit in the engagement, its issuing authority, application number, and current filing stage.
Review follow-up • Clear next steps
Permit Tracking - We Track Every Permit to Issuance
Know where your permit stands, what is holding it up, and who needs to act next. Alliance follows the permits in your agreed project scope from intake through review, corrections, and issuance, keeping the administrative process organized.
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Understand the permit
What is permit tracking?
Permit tracking is the ongoing review of an application’s progress with the issuing authority. It connects the latest agency status with the documents, decisions, fees, or responses needed to move the application forward.
A portal status is only part of that picture. A project can have separate building, trade, sitework, or fire records, each moving through a different review. Alliance tracks the permits included in your engagement and coordinates administrative follow-up with the project team.
Permit lookup & status
Find the right record before interpreting the status.
Start with the issuing authority’s official website. Search its permit portal using the application or permit number; if that is unavailable, try the address or parcel identifier. Confirm that the record matches your project’s location, work type, and contractor.
Some jurisdictions split older records and newer applications across different systems. A missing search result does not establish that no permit exists. Contact the issuing department when the record, status, or available documents are unclear.
New York City’s official building-data page explains which records appear in BIS and which appear in DOB NOW. This is a local example of why choosing the correct portal matters.
Common status labels, explained
| Status | What to check next |
|---|---|
| Submitted / Intake | Has the authority accepted the package as complete, or requested missing items? |
| In review | Which departments are reviewing, and are any parallel approvals outstanding? |
| Corrections required | Who owns each response, and which documents must be revised and resubmitted? |
| Approved / Ready to issue | Are fees, contractor credentials, signatures, or other release conditions still pending? |
| Issued | Obtain the actual permit and approved documents; check scope, conditions, expiration, and inspections. |
Terminology varies by authority. Confirm the meaning in the official record; these descriptions are general guidance.
From intake to issuance
How our permit tracking works
Check the status
Review available official records and agency communications for intake, routing, reviews, and requests.
Identify outstanding actions
Separate administrative missing items from technical corrections that require a contractor or design professional.
Coordinate the response
Route comments to the right participant and organize the administrative resubmittal when included in scope.
Follow through on review
Record the latest confirmed progress and follow up on unresolved items with the responsible parties.
Track to issuance
Confirm permit release, obtain available issued documents, and communicate remaining conditions for your team.
Who we help
Built around the people moving the project forward.
Contractors, developers, home builders, architects, and project managers who need clear visibility across one permit or a coordinated group of applications.
Frequently asked questions
Permit Tracking FAQs
Can you track a permit that has already been submitted?
Share the application number, address, latest status, and any outstanding correspondence. Alliance can assess the available records, required authorization, and proposed tracking scope before accepting the engagement.
Is your tracking the same as the city’s permit lookup?
The official portal provides the authority’s record. Alliance adds administrative follow-up and coordination of the actions required from your project team for permits within the agreed scope.
Does “approved” mean the permit has been issued?
Not necessarily. The authority may still need fees, signatures, contractor credentials, or other release conditions. Confirm the actual issued permit and its conditions before relying on approval status.
How often will I receive an update?
Update frequency and communication methods are established for the engagement. Ask us to include your reporting needs when scoping the project; agency records may not update immediately after every action.
Does tracking include inspections and permit closeout?
This page focuses on tracking through issuance. Inspection scheduling, renewals, certificate-of-occupancy support, and closeout can be scoped separately where available.
Can you guarantee an approval date?
No. The authority controls its review and approval decisions. Tracking helps identify outstanding actions and maintain follow-up, but does not guarantee approval or a specific review timeline.
Official references
Requirements are local. Start with the authority.
These official references support the examples on this page. They do not replace the requirements of your project’s issuing authority.
- New York City DOB — Find building data ↗ — Explains the use of separate official systems for older and newer records.
- New York City DOB — DOB NOW: Build ↗ — Documents permit information, objections, corrections, and permit retrieval in one local system.
References reviewed November 11, 2026. Confirm current requirements before filing.